Wescliffe HOA

Building Height

December Holiday Lights and Decorations

Parking and Equipment Policy (Boats/RV/Trailer/Sports Equipment/etc)

Political Signs

Vandalism of Common Areas

Wescliffe Contracts

Common Area Management

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Building Height (Association Policy 1980-1)

As a general Rule, house plans for lots 10-20 (on the bluff)will not be approved if home would exceed 16 feet above the center line of the street abutting the lot in question. This so the views from the other lots will not be obstructed.  

(Approved: May 23, 1980, Mark Adams, President, Board of Trustees)

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December Holiday Lights and Decorations (Association Policy 2001-1)

Holiday lights and decoration lights may be put up and turned on six weeks prior to the holiday and must be removed four weeks after the holiday.  Light can be turned on from dusk to 11:00pm.

(Approved: September 13, 2001, Mike Kendell, President, Board of Trustees)

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Parking and Equipment Policy (Association Policy 2004-1)

1. Except with the approval of the ACC, homeowners at no time shall keep or permit to be kept on their premises any house trailer, truck, camper, mobile home, resident operated commercial vehicles of any type, utility or boat trailer unless housed within a garage or suitably screened from view from the street or park area. Vehicles are to be parked in designated parking areas only. Designated parking areas are deemed as driveways, garages, and screened parking areas.

2. Any vehicle displaying add-on advertising of any type and which is capable of being garaged at the resident's home will not be parked for more-than twelve hours in any area that can be seen from the street or park areas. Residents or guests who are confronted with an oversized vehicle in conflict with this policy are encouraged to contact the ACC and perhaps an alternate or temporary solution can be approved. Exceptions: Emergency alert vehicles assigned to law enforcement or fire department personnel. Persons whose passenger vehicles carry add~on signs and who are visiting a resident may park for a period not to exceed seven (7) days.

3. No vehicle, trailer of any type, or motor home shall be parked on Wescliffe Community property. Any violation of this policy will be handled in the following fashion:

   1. The owner will be notified by certified letter by the ACC giving notice that the vehicle or unit shall be removed by a given date, two (2) weeks from receipt of certified letter.

   2. If the violation is not corrected, a towing company chosen by the Wescliffe Board will be notified and requested to remove the unit in violation.

   3. The cost of removal and storage charges will be at the owner's expense. Any arrangements for reclaiming this property from the towing company shall be handled by the owner and the towing company.

   4. No sports equipment shall be placed in the street including, but not limited to, basketball hoops, goals, trampolines, skateboard or bicycle ramps.

Supersedes Association Policy 2001-2, Parking Policy.

(Approved: February 26, 2004, Wanda Johnson, President, Board of Trustees)

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Political Signs (Association Policy 2004-2)

Purpose: It is not the intent of the Association to restrict individual rights of expression, but only to prevent "visual clutter" within the Plat of Wescliffe and follow the Covenants of the Association for a standardized, attractive and desirable environment.

 

Residents are permitted to display one political sign per candidate or issue of up to a maximum of 400 square inches per sign on single stakes in the yard or window of their home for a period starting three (3) weeks before the date of a local, state, or federal election. The sign(s) must be removed the day following the date of the election.

Supersedes Association Policy 2000-1, Political Signs

(Approved: February 26, 2004, Wanda Johnson, President, Board of Trustees)

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Vandalism of Common Areas  (Association Policy 2004-4)

In cases of vandalism when an officer, trustee or agent of the Wescliffe Homeowners' Association is notified of an incident and given a name (s) of the person who caused the vandalism In the event the named vandal is a minor, the Association will contact the parent/guardian(s) to resolve the matter. In the case of an adult or repeat offender, the University Place Police will be contacted. In any event, the Wescliffe Homeowners' Association has the right to pursue payment for the full amount of damages and cost to restore the Wescliffe Homeowners' Association common property to its former condition.

(Approved: February 26, 2004, Wanda Johnson, President, Board of Trustees)

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Wescliffe Contracts (Association Policy 2004-5)

1. Only the Board of Trustees President is authorized to sign contracts on behalf of the WHA. In the President's absence and with the concurrence of a majority ofthe Board, the Vice-President may sign contracts.

2. Guidelines for contracts:

   1. All proposals for Board consideration will be in writing. All formal contracts will be in writing.

   2. The Board will consider the proposals of three (3) different vendors as part of its decision making process. If there are not three (3) vendors available, this will be documented in the Board minutes as background for the Board decision.

   3. Contracts will be for a maximum of two (2) years.

   4. After four ( 4) consecutive years with the same vendor, the Board will request proposals for the service of two (2) other vendors to ensure the WHA is receiving the best value for the cost of the service. This competitive bidding process will include professional services, such as insurance, accounting, or legal.

3. Residents of Wescliffe can be considered for WHA contracts along with other vendors. The Board will not approve Wescliffe residents' contracts without competitive bidding as noted in paragraph two (2) above.

​(Approved: February 26, 2004, Wanda Johnson, President, Board of Trustees)

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Common Area Management (Association Policy 2004-7)

• Purpose and Applicability

  • The purpose of this policy is to provide for maintenance and preservation of the common areas within Wescliffe, and to promote the health, safety, and welfare of its residents. This policy shall be applicable to the common area between divisions one and two, and the entrances to each division.

• Common Area Committee

  • The Board of Trustees (Board) shall appoint a Common Area Committee, which shall advise the Board on all matters pertaining to the maintenance and improvement of all common area properties, and shall perform such other functions as the Board, in its discretion, determines.

    • Organization

      • Committee Organization -The committee shall consist of a minimum of three and a maximum of nine members from both divisions. The goal is to have broad representation from the Wescliffe Homeowners' Association (WHA) membership. All appointments of members are subject to Board approval.

      • Officers -The chairperson of the committee shall be selected by a majority of its' members subject to approval by the Board. The committee may elect its vice chairperson, secretary and other appropriate officers without Board approval.

      • Term -The officers shall serve a term of one year beginning June 1st. Members shall serve three-year terms that expire on May 30th. The officers and members may, however, serve consecutive terms. Members may be replaced at their own request or at the pleasure of the Board.

      • Meetings -Committee meetings shall be open for attendance by any interested members of the WHA. It shall be the duty of the committee to provide the agenda, date, and location of meetings in so far as practical when requested by an interested homeowner. The rules contained in the current edition ofRobert's Rules of Order Newly Revised shall govern proceedings at the discretion of the committee.

    • Roles and Responsibilities

      • Chairperson

        • Coordinate activities of the committee

        • Preside at committee meetings

        • Provide monthly status reports and attend Board meetings as needed

        • Implement and update the common area management plan

        • Supervise WHA staff and contractors as assigned by the Board

      • Committee

        • Recruit members for the committee

        • Recommend management plans and policies for Board approval

        • Recommend an annual common area related budget consistent with WHA budget policy

        • Recommend annual maintenance and capital improvement projects

        • Coordinate requests for service from WHA members

        • Develop maintenance procedures including the processes and documentation such as standard forms

        • Assist with the hiring of contractors consistent with WHA policy

        • Communicate committee activities by monthly reports to the Board and articles in the newsletter

        • Maintain records of committee proceedings, maintenance activities, equipment, etc.

        • Communicate with the membership

        • Other duties as assigned by the Board

• Common Area Management Policy

  • Common Area Management Plan (CAMP)

    • All capital improvements and maintenance activities shall be consistent with the Wescliffe Common Area Management Plan. The fifteen year Common Area Management Plan document (hereafter referred to as the CAMP) was approved and adopted by the Board in January 2001. It governs all activities related to the Common Forest Strip between Wescliffe 1 and Wescliffe 2. The remaining common areas--entryways to Wescliffe 1 and Wescliffe 2-are subject to other policy directives.

    • The CAMP shall be reviewed annually by the Common Area Committee and amended in consultation with the Board-designated arborist, as appropriate, by the Board. Reviews must include updated cost information.

    • The Common Areas Committee shall develop and submit a yearly budged request for implementation of the CAMP.

  • Maintenance Program.

    • The WHA shall prepare an annual common area maintenance program that identifies capital improvements and maintenance activities to be conducted during the upcoming fiscal year.

    • The CAC shall also prepare and submit an annual related budget request to the Board.

  • Government Regulations

    • The annual maintenance program and all other capital improvements and maintenance activities shall be reviewed for compliance with city, state, and federal regulatory requirements. The necessary permits or approvals shall be obtained prior to initiating projects.

    • Smoking and other fire hazards -Discarding, into the common areas, of smoking or burning materials, which might present a fire hazard, is prohibited.

    • Pets -Pets shall not be allowed in the common areas.

  • Illegal Dumping and Filling

    • All dumping of debris, solid waste, garbage, trash, yard wastes, etc. in the common areas or the City retention pond is prohibited.

    • Placing of fill* in the common areas is prohibited, except as part of an approved facility construction or other capital improvement project. Wood chips may be used as ground cover for landscaping ~ however, chips, sawdust and other organic material shall not be used as fill material. (*Placing of fill is here defined as dumping or placing, by any means, any material on any soil or sediment surface, including temporary stockpiling of material; fill is the material placed in such a manner.)

  • Road and Right-of-Way Maintenance

    • The maintenance of public roads and sight lines within abutting rights of way is the responsibility of the City ofUniversity Place. Landscape and vegetation maintenance in rights-of-way between the edge of paving and private or common area property lines is the responsibility of the owners of properties abutting such rights-of-way. WHA members are encouraged to volunteer and assist with maintaining vegetation located upon public rights of way with Board approval.

    • The maintenance of private roads shall be in accordance with Article Article VI, Section 2 of the Wescliffe Covenants. The beneficiaries shall reimburse the WHA for any expense incurred in such maintenance.

  • Tree and Shrub Removal in the Common Areas

    • Maintenance Program -The annual maintenance program when appropriate shall include tree and shrub pruning and removal projects. The removal of trees for other than emergency or aesthetic reasons shall be based upon the opinion of the Board-designated arborist.

    • Activities in steep slope areas. Any maintenance or improvement activities in areas defined as steep slope by the City of University Place will require written approval from the City before such activity will be considered by the Common Area Committee. This includes any tree trimming or modification of landscaping on private lots.

    • Wood Products -Marketable wood products, such as firewood, may be sold or used to offset maintenance expenses. The first priority for sales shall be to members.

  • Request' for Service

    • Approval Required -Members shall not prune or remove vegetation, or otherwise alter the common areas without first obtaining express written approval of the WHA. All requests for service by members shall be submitted in writing to Common Area Committee for approval.

    • Decisions -All decisions by the Common Area Committee shall include specific written findings that address consistency with the Wescliffe Common Areas Management Plan and Wescliffe Homeowners policies.

    • Records -The Common Area Committee shall maintain records documenting requests for service and their disposition.

    • Appeals -All decisions by the Common Area Committee may be appealed to the Board. The Board's decision will be conclusive.

  • Enforcement. The WHA shall enforce common areas management policies. Penalties for violation of common areas policies shall be consistent with WHA fine policy.

​(Approved: February 26, 2004, Wanda Johnson, President, Board of Trustees)

 

 

 

 

Documents

HOA Handbook

Plat Map

Annual Schedule

2017 Assessment Letter

2017 Budget

2019 Proposed Budget

Proposed Bylaws

Changes in the ByLaws Revision

Original Bylaws

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